STAFF HOLIDAY PLANNER

Holiday and leave management without the spreadsheet chaos

Set up holiday policies by team or site, create your own leave categories and decide who approves what, all in one place.

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An employee requests holiday from the Day.io app and the request appears as pending in the holiday and absence list on the web

Holiday requested from the phone

Pick the dates in the app and the request reaches the manager straight away.

The manager opens the request, sees who else is off on those days and approves it, level by level

Approved through your own flow

Each level approves in turn: the manager first, then HR.

The approved holiday shows on the week's rota and the app shows the request as approved

Approved holiday lands on the rota

The days show on the rota and the employee sees the approval in the app.

LEAVE MANAGEMENT

Every leave type, with its own rules

Annual leave, sick leave, parental leave or any category you create. Each has its own balance, fields and approval flow.

Holiday policies you set

Set the day balance per policy, when it resets, and what happens to unused days or a negative balance.

✓ See exactly who each policy covers
✓ A separate policy for each team or group
✓ Choose whether balances can go negative
✓ Each policy has its own start date and reset date

Your own leave categories

Beyond annual leave, create categories like sick leave, unpaid leave or anything else, each with its own sub-categories and fields.

✓ Add a leave category in a few clicks
✓ Each category keeps its own balance
✓ Split a category into sub-categories
✓ Attachments or comments required per category

Multi-level approval

Configure who approves each category, with multiple hierarchy levels and auto-approval when it makes sense.

✓ More than one approver where you need it
✓ Auto-approval for the categories you choose
✓ Approvers set per leave category
✓ Auto-approval for the categories you choose

Your whole team, every absence, one calendar

Filter requests by employee, dates, category or status, and approve them from the dashboard. Everything stays in one system.

✓ Employees request annual leave right from the app
✓ Mandatory or optional attachments and comments, set per category
✓ Automatic calculation of working days, bank holidays, and weekends

DIG DEEPER

Everything else Holiday and Leave does

The policy details that make leave management actually match how your company works.

Allowance and accrual

Give a yearly allowance, or let days build up each period, chosen per policy.

Team calendar view

See who's off, and when, across a team or the whole company at a glance.

Carry-over rules

Decide what happens to unused days at year-end, per policy and per country.

UK bank holidays built in

UK bank holidays come built in, and you can adjust them per site. Leave calculations take them into account.

Manager delegation

Approvals keep moving when a manager is away, through a configured delegate.

RECORDS

Holiday records you can show

Each policy, request and approval stays on record if anyone asks.

Each category asks for what it needs

Ask for a fit note for longer sick leave, or a comment for unpaid leave. Set it per category.

A policy per site or group

Give each site or group of staff its own allowance, carry-over and negative-balance rule.

Balance history

See how each balance was built up, used and adjusted over time.

Approvals on record

Each request keeps its date and approval status on the person's record.

PAYROLL AND HR SYSTEMS

Approved leave next to the hours

Approved leave goes into the period's export for whoever does your payroll.

See all integrations

BEYOND ANNUAL LEAVE

Every kind of absence in one place

Annual leave, sickness, unpaid leave and the categories you add yourself.

Bring your current balances

Import the absence and holiday records you already keep, in one go.

Staff see their own balance

Each person sees their balance and pending requests in their own account on the web.

Sub-categories

Split sick leave into appointments, emergencies or caring for someone, under one policy.

Policies by team

Different teams or groups of staff can follow different holiday rules at the same time.

Negative balances, your way

Choose whether a request over the balance is blocked, allowed or flagged for review.

What needs your attention

Pending requests show on your home dashboard with other open items.

QUESTIONS

Holiday and leave: common questions

Can staff see how much holiday they have left?

Yes. Each person sees their own balance and pending requests in their account on the web.

Can I set different holiday policies by site or team?

Yes. Each policy can give a yearly allowance, build days up each period, or both. It has its own carry-over and negative-balance rules.

Can a manager see only their own team's leave?

Yes. Custom roles can be limited to a team, a department or the whole company. A manager sees requests and balances for their own people.

Can I manage holiday for two companies in one account?

Yes. You can run several companies in one Day.io account and keep each company's holiday policies separate.