FACIAL RECOGNITION CLOCKING IN

Face or PIN at clock-in, your staff's choice

Staff who register a face clock in with it on phones and tablets. Anyone who doesn't uses a PIN.

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An employee registers her face in the Day.io app at her first clock-in and her entry appears in the log on the web, verified by face

Register once, from the phone

The first clock-in asks for a photo, and the face is ready for every clock-in after it.

The next morning the app recognises her face at clock-in and the clock-in reaches the log marked Face

Matched at every clock-in

The camera checks the face and the clock-in reaches the log as Face.

A clock-in whose face check failed waits as pending in the log on the web and a manager approves it

No match? A manager decides

The clock-in waits as pending and the manager reviews it on the web.

FACIAL BIOMETRICS

Facial recognition on the devices you already have

It runs on phones and shared tablets, so there are no clocking terminals to buy.

A PIN for anyone who prefers

Registering a face is optional. Anyone who skips it clocks in with a PIN.

✓ Register a face once, from the app
✓ Choose how each person clocks in
✓ Switch it off for anyone, at any time
✓ Switched on per person, once your company has their consent

Mask check

If an employee is wearing a mask, the app asks them to remove it before matching, so the face check stays reliable.

✓ Matched at the moment of clocking in
✓ A failed match goes to a manager to review
✓ Works the same on a staff phone or a shared tablet
✓ A PIN for anyone who doesn't register a face

You collect consent

Your company collects consent in its own process, then switches facial recognition on per employee.

✓ Runs on the phones and tablets you have
✓ A tablet on the wall can work as a kiosk
✓ Phones and tablets in the same account
✓ New starters can clock in from their first shift

Face or PIN, with every clock-in checked

Each face is matched at the clock-in. A failed match goes to a manager to review.

✓ Quick facial enrolment straight from the app
✓ The same check on a personal phone or a shared tablet
✓ Works on dedicated kiosks or everyday smartphones

DIG DEEPER

Everything else Facial Recognition does

How the feature is configured and used day to day, alongside the other clock-in methods.

Switched on per employee

Turn facial recognition on only for the people you choose. Everyone else clocks in with a PIN.

Always has a non-biometric alternative

Anyone who doesn't register a face clocks in with a PIN, and is treated the same either way.

You decide who uses it

Facial recognition is switched on per employee. Your company collects consent in its own process, and anyone can clock in another way.

Every match on record

The match result is saved with each clock-in, and a failed match goes to a manager.

Kept as long as you need

Clock-in records are kept for as long as your company needs. Day.io doesn't delete them.

HOW IT'S HANDLED

Devices, access and corrections on record

What's kept for each device, and who can see or change a clock-in later.

A PIN on shared tablets

On a shared tablet, staff can clock in with their PIN, so nobody is stuck if a face check fails.

Each device on record

Brand, model, operating system and app version are saved for each phone and tablet.

Clock-in data is its own permission

Seeing and editing clock-ins can be limited to the roles you choose.

Corrections on record

A manager can correct a clock-in, and the original stays on record beside the change.

PAYROLL AND HR SYSTEMS

Checked clock-ins, ready for payroll

Hours from checked clock-ins export as Excel or CSV for whoever does your payroll.

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BEFORE YOU SWITCH IT ON

The practical details

Location, signal and the records that sit alongside the face check.

Location checked as well

Location is checked by GPS, WiFi and Bluetooth at clock-in, with no tracking in between.

WiFi and Bluetooth checks

Location can be confirmed by WiFi or Bluetooth as well as GPS.

Clock in from a browser

Office staff can use the browser extension for Chrome or Edge when a phone isn't the right fit.

Break clock-ins checked too

The face check result is saved with each clock-in, and failed checks go to a manager.

Works with no signal

Clock-ins made offline keep the real time and sync when the connection is back.

The right device for each person

Each phone is registered to one person, so a clock-in comes from the device assigned to them.

QUESTIONS