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From Busy to Productive: 8 Benefits of Using a Time Tracker

Are you struggling to make the most of your precious hours? Do you wish there was a simple yet powerful solution that could help take control of your workday and maximize productivity? A time tracker is just the tool for you! 

This powerful software allows users to track and analyze how they spend their time, helping them make informed decisions about their work habits. Discover the benefits of tracking your time in this article, along with tips and resources on finding the right one for your needs. Let’s get started!

Throughout this article, we’ll discuss:

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What is a Time Tracker?

A time tracker is a software application that helps people track and analyze how they spend their time. It allows users to accurately measure the time taken for any task or project, enabling you to monitor your productivity levels and adjust accordingly. Tracking your time also provides valuable insights into where one’s time goes during the day, helping you identify areas of inefficiency or wasted effort. 

Time tracking can take many forms. You can create a simple time tracking tool manually using pen and paper or even a spreadsheet. However, for best results, it’s recommended that you use a dedicated online time tracker software. Such tools provide a variety of features and benefits, helping you make the most of your workday.

8 Ways a Time Tracker Can Maximize Productivity

Time tracking can revolutionize your productivity in the following ways: 

1. More Control on Time

We often have to juggle multiple tasks, projects, and deadlines during work hours. A time tracker lets you stay on top of your workload by accurately tracking how much time you spend on each task or project. This helps you plan your day better and gives you more control over your time, enabling you to meet all deadlines without feeling overwhelmed.

2. Less Procrastination

Procrastination is one of the biggest productivity killers. Tracking your time helps you stay focused by clearly representing how much time you have left to complete a task or project. This makes it easier for you to prioritize your tasks and set realistic goals, making procrastination less likely.

3. Better Team Collaboration 

Modern-day workplaces are often highly collaborative, and teams must collaborate on various projects. A time tracker helps teams stay in sync by providing real-time insights into how much time each team member spends on different tasks or projects. This makes it easier for team leaders to spot any issues quickly and take corrective action accordingly.

4. Reduced Stress Levels 

Stress levels often increase when there’s too much work and too little time. Time tracking helps you stay organized by clearly representing the time left for each task or project. This helps you plan your work better, reducing stress and improving overall productivity. Also, we can mitigate unexpected workloads by closely monitoring deadlines and progress.

5. Improved Work/Life Balance 

Every individual has a different work/life balance. When working on complex projects, it can be difficult to find the right balance. Tracking your time helps you closely monitor your working hours and productivity levels, enabling you to manage your work/life balance better. Also, for remote teams and independent contractors, a time tracker is invaluable for tracking working hours.

6. More Accurate Billing & Invoicing 

One of the most convenient benefits of time tracking is the ability to bill accurately and invoice clients. By tracking billable hours, you can quickly generate invoices with precise details on how much time was spent on each task or project. This eliminates any guesswork, ensuring that your clients are billed fairly.

Precise billing also improves client relationships by showcasing your dedication to meeting deadlines and providing quality services. 

7. Greater Visibility into Projects & Tasks 

A time tracker can provide better visibility into projects and tasks. It allows teams to monitor how much time is spent on each task or project, enabling you to identify areas needing improvement. This helps improve efficiency by ensuring that resources are allocated effectively, and tasks are completed promptly. 

8. Enhanced Efficiency in Project Management

Advanced time-tracking software includes project management features such as task lists and Gantt charts. This helps teams stay on top of their projects, allowing you to identify areas of inefficiency or wasted effort quickly. It also clarifies how much time is spent on each task or project, helping managers make more informed decisions about workloads and resource allocation.

Top Features of a Time Tracker

Time-tracking solutions have evolved over the years, and now offer a range of powerful features. Here are some of the most beneficial ones to look out for:

  • Accurate time tracking: When tracking time, you should be able to accurately track how you spend your working hours, down to the minute. This allows you to make informed decisions on the best use of your time.
  • Task management: Many trackers also offer task management features, such as the ability to create tasks and assign them to team members. This helps you keep projects running smoothly and stay organized. 
  • Reporting: Time-tracking solutions can generate detailed reports that give you an overview of your time on particular tasks or projects. This can help identify areas for improvement in your workflow and ensure you stay productive. 
  • Integrations: A good time tracker should be able to integrate with other software, such as project management tools or CRM (customer relationship management systems). This helps streamline your workflow and save time. 
  • Billing: A time tracking software can help freelancers and businesses generate invoices accurately and quickly. This makes it easier to manage finances and get paid on time. 
  • Schedule planner: Some time-tracking solutions come with a handy schedule planner feature. This allows you to set deadlines and plan your day better to stay on top of tasks and reach goals faster.

Best Practices when Using Software for Tracking Time

Time-tracking software can be incredibly useful for those looking to optimize their time and boost productivity. Here are some tips on how to get the most out of your time tracker: 

  • Start with a clear goal or objective.
  • Set up milestones or goals to track progress, such as reaching a certain number of tasks completed in a day. 
  • Track all activities related to work, including meetings, breaks, and errands. 
  • Use your data to identify areas for improvement and create actionable plans for increasing efficiency and productivity. 
  • Check in with yourself periodically to ensure that you’re staying on track with your goals.

3 Best Software for Time Tracking

Time-tracking software is designed to help individuals and businesses track the time they spend on day-to-day tasks. While many options are available, some of the best software for time tracking include:

1. Day.io – Overall, the Best Time Tracker

Day.io being the best overall time tracker 

Day.io is an online time-tracking software that helps users keep track of their hours and efficiently manage their daily tasks. It allows you to enter your timesheet quickly, set reminders for upcoming deadlines, create custom reports based on the data collected, and even export them in various formats. 

Day.io also offers a comprehensive dashboard with valuable insights into how your time is spent throughout the day, making it easy to identify areas of improvement or potential inefficiencies in your workflow. Check out the top reasons Day.io is the best overall time tracking app. 


  • Project management capabilities with project reporting
  • Online time tracking with offline support
  • Time clock with customizable settings
  • Extra hours management and approval
  • Automate and manual timesheet approval
  • Digital signature validation and biometric authentication
  • Compatibility with multiple devices and platforms, including mobile, desktop, tablet, and kiosk


Day.io offers two time tracking packages, as follows: 

  • Project time tracking: $6 per user/month
  • Time & attendance tracking: $4 per user/month

2. Paymo – Excellent Online Time Tracking Software with Invoice Manager

Paymo combines a powerful time-tracking tool, an invoicing system, and project management in one convenient package. It’s easy to start with Paymo – enter your projects, tasks, and subtasks into the system and then track time against them. 


  • Task time tracking and project management
  • Invoicing and payment integration with Stripe, PayPal, etc. 
  • Gantt charts to view progress at a glance 
  • Multi-user collaboration in real-time
  • Integrations with popular tools and apps, such as Zoho Projects, Trello, Slack, and Google Calendar. 


  • Starter: $5.95 per user/month
  • Small office: $11.95 per user/month

3. Deputy – Simple Time Tracking Tool with Employee Scheduler

Deputy is an easy-to-use time-tracking tool that makes it simple to keep track of your hours and manage employee schedules. Deputy also includes a powerful employee scheduling feature that enables managers to easily assign tasks, set shift times, and allocate labor costs with just a few clicks. 


  • Employee scheduling and shift management 
  • Real-time notifications for schedule changes 
  • Comprehensive reporting with export to PDF or Excel 
  • Integration with other payroll systems
  • Online and offline time tracking
  • Biometric authentication for accurate clock-ins
  • Mobile app with geolocation capabilities 


  • Premium: $4.90 per user/month
  • Scheduling: $3.50 per user/month
  • Time $ attendance: $3.50 per user/month
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Wrap-up: Utilize a Time-tracking Software to Take Control of Your Workday

Time tracking can be a game-changer for productivity and overall work habits. By tracking your time, you can identify areas where you’re wasting time, prioritize tasks more effectively, and optimize your workday for maximum productivity. With so many time-tracking tools available today, finding one that fits your needs and preferences is easy.

If you’re looking for powerful time-tracking software, we recommend Day.io. With features like project management, invoicing, and team collaboration, Day.io is an all-in-one solution for businesses and freelancers. Sign up for Day.io today and take control of your workday with the power of time tracking!