Copyright 2023 Oitchau Holdings Limited. All Rights Reserved.
Sign in Start for Free
tracking time with Todoist
Track Time

Stepping Up Your Productivity Game with Todoist Time Tracking

Cassio Sagawa
June 23, 2023
11 minutes to read

Do you ever feel like your day is slipping away, despite your best efforts? You’re not alone. A survey by Salary.com reveals that 89% of respondents admit to wasting time every day at work. This reflects a universal struggle: managing our time effectively.

Enter Todoist. While it’s primarily a task management tool, it can be turned into a robust time tracker with the right tricks up your sleeve. This article will take you through Todoist, revealing how to leverage its time tracking capabilities to regain control of your workday.

From setting up Todoist for time tracking to the benefits of the Todoist Chrome extension, we’ve got you covered. 

We’ll discuss the following:

Let’s dive in and step up your productivity game with Todoist.

New call-to-action

What is Todoist?

Todoist is a digital tool designed to help you manage tasks and projects, both big and small. In essence, it’s an online to-do list that is far more powerful than any paper list could ever be. 

Imagine you’re a project manager tasked with overseeing multiple projects. Todoist can help you keep track of all your tasks, subtasks, and deadlines and even delegate tasks to your team members. It’s a way to ensure you stay on top of your work, regardless of its complexity.

Top Todoist Productivity Features

With powerful productivity features, Todoist helps you take charge of your workday. Let’s explore some of the most popular features.

  1. Quick add & organize: Todoist allows you to swiftly capture and sort tasks, ensuring you never miss out on an important task.
  2. Recurring due dates: This feature helps you remember deadlines and fosters habit formation.
  3. Sections & subtasks: Todoist ensures that your projects stay neatly organized with distinct sections and subtasks.
  4. Priority levels & reminders: With Todoist, you can highlight important tasks and set reminders for your most time-sensitive activities.
  5. Delegate tasks & notifications: Share the workload and keep track of project updates with task delegation and timely notifications.
  6. Personalize with labels, filters, and themes: Build your task views, find the right tasks quickly with labels, and use filters for custom views. Plus, match your style and mood with various theme colors.
  7. Integrations with email and calendar: Todoist allows you to centralize all your tasks by integrating with your email and calendar. You can forward emails as tasks or comments and display scheduled tasks inside your preferred calendar.
  8. Productivity visualizations & Todoist Karma: Visualize your productivity trends, review your activity history, and get awarded points for completing tasks and using advanced features

Why Should You Track Time with Todoist?

While Todoist doesn’t inherently support time tracking, it offers robust integrations that enable you to elevate your productivity to new heights. Here are a few reasons why you should consider tracking time with Todoist:

1. Easy Integration with Time Tracking Tools

Todoist’s flexible nature allows for easy integration with several time tracking tools. Connecting your favorite time tracking tool with Todoist lets you start, pause, and stop timers directly from your tasks, offering a seamless and convenient Todoist time tracking experience.

2. Leverage the Power of Todoist Time Tracker via Chrome Extension

Time tracking in Todoist Chrome extension can be a game-changer for your productivity. With this, you can effortlessly track time without switching between apps. Moreover, it allows you to track time spent on each task and generate reports, providing valuable insights to streamline your workflow.

3. Improved Task Management and Efficiency

Todoist time tracker helps you keep an eye on how much time you’re spending on different tasks. By understanding where your time goes, you can better allocate your resources, prioritize tasks effectively, and boost your efficiency.

4. Better Work-Life Balance

By tracking your time, you can ensure that your work doesn’t spill over into your time. This can help maintain a healthy work-life balance, reducing stress and burnout.

5. Accountability and Transparency

For teams using Todoist, time tracking can foster accountability and transparency. It ensures that everyone knows who is working on what and how much time they invest, making project management more effective.

Getting Started with Todoist Time Tracker

Launching the time monitoring function in Todoist is straightforward, particularly when using third-party applications like Day.io for assistance. The following is a detailed guide on how to initiate time tracking on Todoist via Day.io:

  1. Sign up on Day.io and activate your Todoist connection: The sign-up process on Day.io is brief, requiring less than a minute to complete and establish the integration with Todoist. This integration is not only swift and easy but also enhances your overall experience with the Todoist platform.
  2. Incorporate your timing details: Post-integration, you have the option to include the team members who will be employing Todoist for time tracking. Day.io provides you the ability to specify the type of service and hourly cost for each team member.
  3. Install Day.io’s browser extension: Subsequently, you will need to download and install the Day.io browser extension, compatible with both Chrome and Microsoft Edge. This extension empowers you to commence tracking your team’s time directly from your browser.
  4. Begin time monitoring on Todoist: You’re now ready to go! You can start tracking tasks directly on Todoist, and all your time tracking information will automatically be transferred to Day.io.
  5. Remain in sync: Day.io maintains regular synchronization with Todoist, ensuring that your projects, tasks, and time tracking reports remain current. This feature aids in maintaining precise time tracking and cost tracking reports for your projects.

By following these straightforward steps, you can augment Todoist into a potent time monitoring tool.

Benefits of Time Tracking in Todoist Chrome Extension

Here are the benefits of time tracking in Todoist Chrome extension with third-party platforms:

  1. Unified platform for all tasks: The Todoist Chrome Extension allows you to manage tasks and track time simultaneously, offering a seamless, integrated experience that minimizes the need for switching between different tools and platforms.
  2. Budget awareness and control: When you track time against each task and project within Todoist, you clearly understand where resources are being spent. This insight can aid in effective budget management, helping you make necessary adjustments to prevent overspending.
  3. Effective time management for timely delivery: Logging hours directly in Todoist helps you understand the effort put into tasks and provides a transparent view of project progression. This can be crucial in ensuring tasks are completed on schedule, and projects are delivered promptly.
  4. Data-driven productivity improvements: By visualizing time expenditure on different tasks, teams can identify potential bottlenecks or areas for improvement. This can lead to process enhancements that boost overall productivity.
  5. Informed decision-making: The data accumulated through time tracking can be instrumental when planning future projects. Analyzing past time expenditures can inform realistic time estimates, improving project planning and execution.
  6. Transparent and fair billing: Accurate time tracking enables precise invoicing based on the actual time spent on tasks. This ensures fair billing practices, building trust with clients and encouraging a healthy work environment for your team.

Incorporating time tracking into Todoist can revolutionize your productivity management, turning your task manager into a comprehensive productivity powerhouse.

Best Time Tracking App Todoist: Features to Look for

When considering a time tracking app to integrate with Todoist, certain essential features can greatly enhance your productivity. Here’s what to look for:

  1. Seamless integration with Todoist: The best time tracking apps should offer a smooth, straightforward integration process with Todoist. This ensures your tasks and time tracking efforts stay synchronized across both platforms.
  2. Real-time tracking: Look for an app that offers real-time time tracking. This feature allows you to start, pause, or stop the timer as you work on tasks, providing accurate records of your work hours.
  3. Reporting capabilities: Comprehensive reports can clearly understand how your time is spent. These should ideally include visual representations, like graphs and charts, for quick and easy interpretation of data.
  4. Task-level time tracking: The ability to track time at the task level lets you get granular insights into each project. This can be particularly useful for understanding where most of your time is being spent.
  5. Budget tracking: If you’re working with a budget, look for an app that allows you to track your time in relation to your budget. This can help prevent overspending and ensure you’re maximizing your resources.
  6. Collaboration features: If you’re working as a team, consider a time tracking app that supports collaboration. Features could include shared timers, team-wide reports, and the app’s ability to assign and delegate tasks.
  7. Cross-platform support: The best time tracking apps are those that you can access across multiple platforms, whether that’s on a desktop, laptop, or mobile device.

These features help turn Todoist into the best productivity and task organization app for your needs, allowing you to monitor and manage your time more effectively.

Review of The Top Time Tracking Software for Todoist

We’ve compiled a comprehensive review of the top time tracking software for Todoist that can help you make an informed decision.

1. Day.io – Overall, the Best Todoist Time Tracker

Day.io is an excellent time tracking platform that seamlessly integrates with Todoist, offering robust features that elevate your productivity game. This tool enables you to track the time and cost of projects, create schedules, and generate detailed reports. 

Day.io’s regular syncing with Todoist ensures your projects and tasks are always up-to-date, making it an ideal companion for those seeking to maximize efficiency.

Features

Pricing

  • Project time tracking: $6 per user/month (for six users and above), free for up to five users
  • Time & attendance tracking: $4 per user/month (for eleven users and above), free for up to ten users

2. PomoDone – Top Pomodoro-based Productivity Enhancer

PomoDone is a leading productivity platform that ingeniously blends the Pomodoro technique with task tracking. With its roots in the renowned Pomodoro Technique, PomoDone is built to combat procrastination and avoid burnout, helping you manage your time more effectively. PomoDone offers one of the most innovative time tracking software Todoist.

Features

  • Integration with Todoist projects for tracking
  • Dedicated PomoDone bucket for each project for time tracking
  • Import capability for Todoist filters and group tasks
  • Sharing and export options for time logs
  • Automatic time tracking for each task
  • Time log filtering by source, project, and date
  • Anti-procrastination and burnout prevention tools
  • Detailed work pattern insights

Pricing

  • Lite: $4.32 per user/month
  • Ultimate: $6.48 per user/month

3. Timetrap – Perfect Utilization of Time Blocking on Todoist

Timetrap is an intelligent time management solution that leverages AI to optimize your team’s work efficiency by planning and tracking hours and expenses. Rooted in the principle of Time Blocking, a proven methodology for effective time usage, Timetrap boosts productivity by facilitating the planning of tasks and time blocks. 

Features

  • Implementation of Time Blocking philosophy
  • Weekly planning tools for remote team organization
  • Integration with Todoist and a drag-and-drop UI for easy task management
  • Comprehensive project, customer, planning, and time tracking tool
  • AI-enhanced efficiency for tracking hours and expenses
  • Stopwatch function for real-time task tracking

Pricing

NeoCord Studio, the developers of Timetrap, offers custom pricing depending on your business needs. 

New call-to-action

Final Thoughts: Take Control of Your Workday with Todoist Time Tracking

Harnessing the power of Todoist time tracking can transform how you approach your workday. By implementing a dedicated time tracker with Todoist, you’re not only gaining insight into how your hours are spent and setting yourself up for heightened productivity and more effective task management.

So, if you’ve been wondering, “Can Todoist track time?” The answer is a resounding yes – with the right integrations.

Don’t let your workday control you. Take the reins back and optimize your productivity with Todoist time tracking. Consider signing up for Day.io today to explore how this powerful integration can streamline your workflow and help you get more out of your day.