Harness the Power of Todoist for Effective Task Management

Maximizing Productivity With Todoist: A Toolkit for Peak Performance

You might have an idea already of how to use a time tracking app, like Day.io, to help yourself be more productive. But what if you could combine that with something that can serve as a to-do list manager? The result would be a powerful tool to help you get more done. 

Whether you’re trying to be more productive at work, have multiple school subjects to juggle during an all-nighter, or just want to get your tasks done faster in your personal life, Todoist is the perfect tool for you.

Looking to maximize productivity and manage your time without much effort? Read on to find out how Todoist can help you get more done. We’ll discuss the following: 

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Todoist Explained 

A Hungarian named Michael Ferreri was able to juggle six objects with only one hand for one minute, gaining himself a Guinness World Record. That’s a total of 360 catches handled in a minute – all without breaking a sweat. If only we could be as productive and organized as Michael, right? 

Well, this tool was designed to help us do just that. Todoist is an online task manager and to-do list app that allows users to organize their tasks in order of priority while tracking their progress over time. Users can also assign tasks and set due dates so they always know what needs to be done next. In addition, Todoist helps you break down large projects into smaller pieces that are easier to manage. 

Simply put, Todoist is a great tool for anyone looking to maximize productivity. But how exactly do you start using it?

Setting Up Your Todoist Account

It’s easy to get started with Todoist with these steps: 

  1. Create an account: You can sign up either with your email address or Google/Facebook account. 
  2. Download the app: Todoist is accessible via desktop, mobile, and web platforms. 
  3. Set up your tasks: You can create any number of to-dos with due dates, labels/tags, notes, etc., that will be tracked over time in the “Tasks” section of your account. 
  4. Start tracking progress & completing tasks: Once you have all your tasks set up and ready to go, start ticking them off as you complete them – this will help you stay organized and motivated.

After you’ve familiarized yourself with the platform, you can start exploring its features and customizing it to your liking. And to help you get the most out of Todoist, let’s take a look at some of its features you can use to maximize productivity.

Maximize Productivity with Todoist’s Features

Dual-purpose features always come in handy in any type of activity – this is similar to what Todoist offers. It helps with task management and tracking progress, but it also provides features that help you increase your productivity. Here are a few of those features:

For Better Management: Todoist Task Prioritization and Creation

When managing tasks, you want them organized according to priority. This is where Todoist’s labels and filters come in handy, as they allow you to organize tasks into categories such as Urgent, Important, or Personal. 

The app also helps you create new tasks quickly with its Quick Add feature. You can simply type your task name followed by a date or label for it to be added straight onto your list of pending tasks. Basically, creating and managing tasks is a breeze with Todoist. 

Todoist Project Collaboration and Organizational Tools 

Nothing beats the effortless collaboration of a team. With Todoist, you can easily collaborate with other members of the team and keep track of who’s doing what. You can also use shared projects to allow everyone to work on the same project at once, as well as comment threads for discussions about specific tasks. 

We’ve talked about tasks, but let’s move a little further. You can even use Todoist project planning and task management tools to create a timeline for completing tasks. This can be used to assess deadlines, milestones, and dependencies between tasks. It’s also important that you keep track of time on all tasks within a project, which is where Todoist time tracking features and integrations come in handy.

Establishing Routines and Todoist Project Scheduling   

Project management doesn’t go without setting routines. With Todoist, you can set up recurring tasks and project schedules to help keep yourself organized. This is especially useful when dealing with repetitive tasks that need to be completed on a regular basis. 

If you need to manage schedules for multiple projects, you can also use Todoist’s calendar view to get an overview of all your tasks and assignments. 

Don’t forget that you can even set reminders and notifications for yourself, so you never miss an important task. The app makes this simple and easy to do with its intuitive interface, but note that this feature is only available with Todoist Pro.

Todoist Project Goal Tracking 

After you’ve set goals, created tasks, organized them into projects, and established routines, it’s time to track your progress. Todoist allows you to do this with real-time visualization of your progress toward a goal. You can also set up custom goals to help you track the progress of specific tasks or projects, which helps you can reach your goals faster and more efficiently.

These are just some of the features that Todoist offers to help you increase productivity and stay organized. The good thing is that by using Todoist for project goals, you’ll be able to focus on the important tasks and complete them quickly. No more wasting time trying to figure out what needs your attention next.

Other Todoist Productivity Tips

We understand that you might think you don’t need a to-do list and task management app to be productive, but with the right one, it can make a huge difference. With the total revenue of the productivity software market projected to reach $76.13 billion in 2023, it’s clear that task management apps are here to save the day. 

And it’s nothing without the help of Todoist project tracking and management features. Here are some other tips for making the most out of Todoist for teams: 

1. Utilize the Quick Add, Recurring Due Dates, and Subtask Features

The Quick Add feature allows you to quickly add tasks directly from any page in Todoist. Make use of this feature by adding tasks as soon as they arise, even if it’s just a quick thought. If they require to be done in the future, you can set a recurring due date for them. Subtasks are also great for breaking down larger tasks into smaller chunks, which makes it easier to manage and accomplish them without feeling overwhelmed. 

2. Set Priority Levels

Prioritizing tasks is essential to staying productive and organized. Within Todoist, you can set up different priority levels for your tasks, allowing you to easily identify the most important ones and focus on those first. This will help you stay on track with Todoist project deadlines and make sure that any urgent tasks are taken care of quickly. 

3. Gamify Your Productivity

When you’re feeling unmotivated and unproductive, it can be helpful to gamify your productivity with Todoist. You can use the Karma feature to track how many tasks you complete each day or week and set up rewards for yourself when you reach certain goals. 

And while you can use Todoist to keep track of and manage your tasks, you can also methods proven to increase productivity, such as: 

  • The Pomodoro Technique – This technique involves breaking down your tasks into 25-minute chunks with five-minute breaks in between. 
  • The Eisenhower Matrix – A matrix that helps you prioritize tasks by urgency and importance, allowing you to focus on the most important ones first. 
  • The Ivy Lee Method – To do this, you’ll start by writing down six tasks for the day and prioritize them from most important to least. Then, work through each task one by one until they’re all completed.
  • Google’s Objectives and Key Results (OKRs) – This method helps you set objectives and key results for yourself so that you can track your progress and hold yourself accountable. 

By utilizing these methods in conjunction with Todoist, you’ll be able to stay on top of tasks, manage projects effectively, and achieve a higher level of productivity.

Automation: Todoist Integrations

The good news with productivity apps like Todoist is that you can take advantage of automation to make things easier. Todoist integrates with a variety of other apps and services so that you can automate mundane tasks such as creating tasks from emails, syncing with calendars, or setting up recurring reminders. 

This way, you won’t have to worry about manually entering data into your task app every time something needs to be done – it’s all taken care of for you. The top integrations for Todoist include:

Day.io – The Best Todoist Integration for Time Tracking

Todoist for business is best combined with time tracking software that helps you get an accurate picture of how much time is being spent on each task or project. Day.io is a great choice for this, as it allows users to easily track their time and generate insightful reports about their productivity.

By combining Todoist and Day.io, you can:

  • Automatically generates timesheets and invoices 
  • Sync with Todoist to accurately track time spent on each task 
  • Generate customized reports for analyzing productivity 
  • Manage team members and their timesheets from one place.

To start using Day.io with Todoist, all you have to do is connect the two services and configure your integration settings. Once that’s done, you can start tracking time and increasing your productivity in no time.

Google Chrome – One of the Latest and Best Browser Integrations

As the browser with the most market shares globally, Google Chrome is the perfect choice for integrating with Todoist. With its latest integration, you can use the browser to quickly access all of your Todoist tasks and projects without leaving the window.

Todoist makes it easy for you to save anything you find online to your tasks, and with the Chrome integration, you can do that right from within the browser. Simply by right-clicking on any web page, image, or link, you can add it directly to Todoist as a task or project. This is easily done with the Quick Add function without even changing tabs.

Slack – The Most Popular Integration for Team Collaboration

Slack is one of the most popular communication tools out there, and it’s the cheese to Todoist’s macaroni. When you connect Slack to Todoist, you can easily share tasks and projects between your team members without having to switch apps or logins.

Plus, with Slack’s powerful search functionality, you can quickly find the task or project information that you need without ever leaving the app. This makes it easy for teams to stay on top of their tasks while also staying connected in real time.

Comparison of Plans

Todoist offers a variety of plans to fit any budget or use case. Check out this table to compare the features and pricing of each plan and decide whether the free version or one of the paid plans is right for you:


  • Max 5 active projects, 5 collaborators per project
  • 5MB limit per upload
  • 1 week activity history
  • Only 3 filters

Pro ($5/month)

  • Max 300 active projects, 25 collaborators per project
  • 100MB limit per upload
  • Unlimited activity history
  • 150 filters, reminders, themes & auto backups

Business ($8/month per user)

  • Max 500 active projects per member, 50 people per project
  • 100MB limit per upload
  • Unlimited activity history
  • Everything in Pro, team inbox, team billing, admin & member roles

Consider your task management needs before selecting a plan that best suits them. For students or individual freelancers, the free plan may be sufficient. However, things would be different if you need a longer look at project histories or if you have more project members. So, it’s a great idea to compare the plans and select the one that fits your needs.

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Final Thoughts: Is It Worth It?

Task management can be a tricky business, but with Todoist, you get an easy-to-use and powerful tool. You can be sure that your tasks are organized, tracked, and managed efficiently.

But don’t just take our word for it. Try out the free version and see if Todoist is right for you. If you require more features, consider one of the paid plans to get even more out of your task management experience.

Remember to make the most out of Todoist by combining it with Day.io, an app that helps you track tasks and plan your day. This way, you can truly maximize the power of task management, visual analytics, and productivity tracking.

Aside from Todoist, Day.io also offers you a free trial so that you can see if it is a good fit for you. With both Todoist and Day.io, you have powerful tools to help you take control of your tasks and get the job done. Sign up for both today and start getting things done the smart way!