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Innovation

Best Productivity Apps 2023: 21 Apps to Boost Your Productivity Today

Julia Neves
October 21, 2022
12 minutes to read

Being productive is key to succeeding in your career, education, or personal life – and in today’s digital world, there are plenty of apps to help you boost your productivity. From task managers and to-do list apps to productivity tracking and habit-forming apps, there’s an app for every purpose.

This article will review 21 of the best productivity apps for 2022. Whether you’re looking for a way to manage your time, increase your focus, or simply get more done, there’s an app on this list for you.

Best Apps for Work Productivity

First, we will start with the best apps for work productivity. These apps help you manage your schedule, track time effectively, and excel as a professional.

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  • Day.io – Best for Time Tracking

When it comes to accurate time tracking and timesheet management for both business and project teams, Day.io is one of the best productivity apps on the market, offering anything & everything to do with time tracking.

Features

Day.io covers everything from employee time tracking to personal scheduling, making it the perfect solution for all your timekeeping needs. Its features include:

  • Time planning and tracking with predefined work hours for team members 
  • Customizable tolerance limit for late arrivals
  • Real-time notifications of extra hours worked
  • Device-based verification
  • Offline support
  • Time-off request handling
  • Integration with major CRM, messaging and ERP platforms 
  • Digital signature 
  • Facial recognition (for verification purposes)
  • Project-based time tracking

Pricing

  • Time tracking: From $5/employee/month 
  • Project tracking: From $8/employee/month
  • Premium features: Customized pricing

Volume discounts are available.

Platforms

Desktop, Android, iOS, tablet/kiosk, offline, API

  • Google Docs – Best for Document Creation and Collaboration

Google Docs is one of the best work apps; and you don’t even need to download it! Since it’s a web app, you can easily access it in any browser. With Docs, you can effortlessly create and share work documents on the go and edit them as a team. 

Features

Collaboration is undoubtedly one of the best Google Docs features. You’ll also find:

  • Full-featured word processing
  • Rich formatting for texts
  • Real-time collaboration and team editing capabilities

Pricing

Google Docs is completely free, accessible through any Google account (personal or work). The storage, however, counts toward your total Google Drive storage.   

Platforms

Desktop (web-based), iOS and Android, offline

  • IFTTT (If This Then That) – Best for Task Automation

IFTTT lets you smoothly automate your everyday tasks by connecting all your day-to-day apps. It’s known as the leading automation app for non-coding users, meaning anyone can learn how to use it – no coding knowledge required.

Features

It’s never been so easy to link your apps in simple time-saving actions. With IFTTT, you can access:

  • Zero-code automation
  • Integration with over 700 apps
  • Cloud-based event management

Pricing

  • IFTTT Free: $0
  • IFTTT Pro: $2.50/month
  • IFTTT Pro+: $5/month

Platforms

Android and iOS

  • Calendly – Best for Managing Meeting Schedules

Calendly is one of the best personal organization software programs on the market. Through its simple user interface, you can sync your calendars and get fully organized for your week of meetings. 

Features

Use Calendly for:

  • Meeting management within a unified calendar
  • Availability sharing
  • Team scheduling

Pricing

  • Free: $0 (basic features only)
  • Essential: $10/seat/month
  • Professional: $15/seat/month
  • Teams: $20/seat/month

Up to 20% discounts available for annual payments. 

Platforms

Web, browser extension, iOS, Android

  • Internxt – Best for Secure File Sharing

Internxt is one of the best apps for work productivity that has excellent cloud-based file storage and management capabilities. Rather than jumping between file-sharing apps, you can store all of your important information in one easy access point.

Features

With Internxt, you can expect: 

  • Secure cloud storage
  • FIle sharing with access level control
  • Password-protected sharing

Pricing

  • 10 GB: Free forever
  • 20 GB: $0.99/month
  • 200 GB: $4.49/month
  • 2 TB: $9.99/month

All paid plans include a 30-day money-back guarantee.

Platforms

Web, Desktop (Windows, Linux, and Mac), iOS, Android

  • ClickUp – Best for Agile Team Task Management

Considered one of the best apps for work productivity and project management, ClickUp serves as a comprehensive and aesthetically pleasing dashboard for teams. 

Features

ClickUp brings a ton of features to the table, including:

  • Complete workflow management 
  • Zero-code management tools
  • Agile dashboard

Pricing

  • Free: Free forever (100 MB storage)
  • Unlimited: $9/member/month
  • Business: $19/member/month 
  • Business Plus: $29/member/month
  • Enterprise: Custom pricing

Discounts available for annual payments. 

Platforms

Desktop (Windows, Mac, Linux), Android, iOS, Browser extension 

  • Engross – Best for Pomodoro Time Management

Engross is one of the best personal organization software apps that helps with time management and productivity while keeping you fresh and focused throughout the day. 

Features

With a simple design that makes productivity easier with every session, Engrossed includes features like:

  • Pomodoro-based time tracker to help with focus
  • Time-based task management
  • Assistance with achieving goals

Pricing

Free

Platforms

Mobile only (Android and iOS)

Best Productivity Apps for iPhone

Now, we’ll focus on the best productivity apps for iPhones. Remember that many of these apps support Android as well. 

  • OmniFocus – Best for Professional Task Management

OmniFocus is one of the best productivity apps and an excellent tool for professionals to manage everyday tasks. 

Features

Integrating with apps like Notion, Evernote, and IFTTT, OmniFocus creates an ecosystem of useful tools. It offers: 

Pricing

  • Traditional license: $99.99 (one-time purchase)
  • Subscription: $9.99/month
  • OmniFocus Web add-on: $4.99/month

Platforms

Mac, iOS and web extension

  • ToDoist – Best for To-Do List Management

ToDoist is all about boosting your day-to-day task management with plenty of visual tools and collaboration features.

Features

ToDoist has endless integrations to make your life that much smoother. With this app, you’ll get:

  • Complete task management with color codes
  • Task grouping
  • Location-based and automated reminders

Pricing

  • Free: $0 forever
  • Pro: $6/month
  • Business (teams): $8/user/month

Platforms

Desktop, mobile, browser extension, wearables, email 

  • Forest – Best for Focus Assist with Gamified Theme

Forest is one of the best personal organization software apps – and it’s also supporting a great cause. Your productivity helps plant trees!

Features

Forest offers these handy features to help you focus on high-priority tasks:

  • Gamified theme (a tree will grow when you remain focused)
  • Suitable for both home and office tasks
  • Environment-friendly theme (tree plantation through your use of the app)

Pricing

  • Free on Google Play store
  • $3.99 on iOS
  • In-app purchases and add-ons

Platforms

Android and iOS

  • TeuxDeux – Best for Simple Task Management

TeuDeux presents a simple and productive way of managing tasks and to-do lists inspired by good old-fashioned paper notes. 

Features

Aside from the simplistic and non-distracting UI, TeuxDeux offers:

  • Day planning
  • Simplified task management
  • Marking as done and other statuses

Pricing

  • Free: $0/month, forever
  • Skeptic: $4/month
  • Believer: $36/year

30-day free trial is available

Platforms

Web, iOS and Android

  • Nirvana – Best for Checklist-Based Task Management

Nirvana is one of the best productivity software apps you can use for comprehensive checklist management and task planning.  

Features

Nirvana offers a suite of useful tools:

  • Priority-based task management
  • Day-wise task planning
  • Real-time sync on multi-device

Pricing

  • Basic version: $0/month, forever free
  • Nirvana Pro: $5/month 

Platforms

Desktop (Windows and Mac), Android, iOS and web

  • Streaks – Best for Task Continuation Tracking

Streaks is one of the best personal organization software apps to keep you focused on doing a task regularly. 

Features

Streaks provides a simple interface with handy, user-friendly features:

  • Daily task management
  • Continuation tracking of your daily recurring tasks
  • Smooth integration with Apple Health

Pricing

Streak costs $4.99 (one-time license)

Platforms

Mac and iOS

  • Productive – Best for Habit Tracking

Productive helps you keep track of your daily habits and lets you plan how you would manage the time to perform each habit.  

Features

Productive keeps you self-aware and organized with the following features:

  • Scheduling and managing daily routine
  • Tracking and managing your daily habits
  • History of habits and performed activities

Pricing

Free for a week. $29.99/year after the trial. 

Platforms

Android and iOS

Best Free Productivity Apps

Let’s take a look at the best productivity apps you can use for free. 

  • TickTick – Best for Collaborative Checklist Management

Whether you are looking to get ahead of your daily routine or office tasks, TickTick is one of the best apps for work productivity and task organization. 

Features

TickTick’s robust set of tools makes task management and collaboration easy.

  • Quick task creation with Siri, widget and other voice assistants
  • Task creation from emails
  • Location reminder
  • Task occurrence and duration customization

Pricing

  • Free: $0, forever
  • Premium: $27.99/year

Platforms

Desktop, web, mobile, wearables, email add-ons, browser extensions

  • Any.Do – Best for List-based Task Management

If you ever find yourself struggling to follow your task calendar, consider Any.do. It’s not only one of the best personal organization software apps; it’s also free.

Features

Any.do makes personal or team-based task management streamlined and simple.

  • List-based task management
  • Integration with Google Calendar, iCloud, Exchange, and over 5,000 apps
  • User assignment for tasks 

Pricing

  • Free: $0, free forever
  • Premium: $36/year
  • Teams: $60/user/month

Platforms

Web, desktop, iOS, Android

  •  Notion – Best for Work Notes Management

Workplace note management requires specific structures, and Notion is one of the best work apps to help you effortlessly structure all your workplace note-taking. 

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Features

Notion offers a number of helpful, easy-to-use features for teams and individuals.

  • Task creation and collaboration
  • Due dates and customizable reminders
  • Seamless integration with third-party office management tools, including Google Drive and TypeForm

Pricing

  • Free: $0 (for individuals)
  • Personal Pro: $5/month (for individuals)
  • Team: $10/user/month
  • Enterprise: Custom pricing

Platforms

Desktop (Mac and Windows), mobile (Android and iOS), web 

  • RescueTime – Best for Efficient Time Management

If you’re wasting too much time on various apps and losing focus from work, you may consider RescueTime–one of the best apps for work productivity available for free. 

Features

RescueTime helps you do more in a day with these helpful tools:

  • Time tracking for specific app
  • Notification blocker
  • Progress tracking

Pricing

  • Lite: Free forever
  • Premium: $6.50/month

Platforms

Desktop (Windows and Mac), Android, iOS

  • Otter – Best for Transcription and Meeting Note Management

If you’re often in a hurry, you may find Otter’s AI-powered transcription and note-taking feature helpful. 

Features

Otter’s straightforward and user-friendly suite of features includes:

  • AI-driven transcription
  • Quick highlight of the critical points 
  • Automatic meeting note capturing

Pricing

  • Basic: $0, free forever, 300 transcription minutes per month
  • Pro: $16.99/month
  • Business: $30/month
  • Enterprise: Custom pricing

Annual discounts also available

Platforms

Android, iOS and chrome extension

  • Evernote – Best for Quick Note-Taking

No discussion of the best productivity apps would be complete without Evernote, one of the quickest and most organized note-taking apps. 

Features

Evernote offers a whole arsenal of excellent features:

  • Document drag and drop within notes
  • Support for hand-written notes
  • Comprehensive search (title, keyword, contents, PDF)

Pricing

  • Free: $0
  • Personal: $7.99/month
  • Professional: $9.99/month
  • Team: $14.99/user/month (minimum two users)

Platforms

Android, iOS, browser extension

  • Tide – Best for Having a Good Work-Life Balance

Tide is one of the best productivity apps that promotes healthy work-life balance by helping you maintain focus and rest adequately. 

Features

Tide’s set of features makes pomodoro a breeze.

  • Focus timer based on pomodoro technique
  • Activity and relaxation history tracking
  • Soundscapes for focus

Pricing

  • Free: $0
  • Tide Plus: $11.99/month
  • In-app sounds available for purchase

Platforms

Android and iOS

Best Productivity Apps 2022 Compared

Category App Name Best For Supported Platforms Price
Best Apps for Work Productivity Day.io Time tracking Desktop, Android, iOS, Tablet/kiosk, API, offline From $5 per employee/month
Google Docs Document creation and collaboration Desktop (web-based), Android, iOS, offline Free
IFTTT (If This Then That) Task automation Android and iSO Free or from $2.50/month
Calendly Managing meeting schedule  Web, browser extensions, Android, iOS Free or from $10/seat/month
Internxt Secure file sharing Web, desktop (Windows, Mac and Linux), Android, iOS Free or from $0.99/month
ClickUp Agile teams’ task management Web, desktop (Windows, Mac and Linux), Android, iOS, browser extensions Free or from $9/month
Engross Pomodoro time management Android and iOS Free
Best Productivity Apps for iPhone OmniFocus Professional task management Mac, iOS, Web Subscription: $9.99/month

One-time: $99.99
ToDoist To-do list management Desktop, mobile, wearables, browser, email Free or from $6/month
Forest Focus assist with gamified theme Android and iOS Free for Android,

$3.99 for iOS
TeuxDeux Simple task management Android, iOS and web Free or from $4/month
Nirvana Checklist-based task management iOS, Android, Desktop, web Free or from $5/month
Streaks Task continuation tracking iOS and Mac $4.99
Productive Habit tracking iOS and Android Free for a week, then $29.99/year
Best Free Productivity Apps TickTick Collaborative checklist management Desktop, web, mobile, browser extensions, email add-ons Free or $29.99/year
Any.do List-based task management  iOS, windows, Android, web Free or from $36/year
Notion Worknotes management Desktop, Android, iOS, web Free or from $5/month
RescueTime Efficient time management Desktop, Android, iOS Free or $6.50/month
Otter  Transcription and meeting note management Android, iOS, Google Chrome extension Free or from $16.99/month
Evernote Quick note taking Android, iOS, browser extensions Free or from $7.99/month
Tide Having a good work-life balance Android and iOS Free or from $11.99/month

 

Summary: Best Apps for Work Productivity

So, we have comprehensively reviewed 21 of the best apps for work productivity and Day.io tops our list as the best productivity app for 2022. Day.io covers every aspect of your business time-tracking needs and takes your work productivity to the next level. Go ahead and install Day.io now.