Time management is one of the most important aspects of any successful business. Keeping track of your progress, deadlines, and tasks is essential to completing things on time. This can be incredibly challenging when working with multiple projects and teams simultaneously. That’s why it’s so important to have a tool that helps you keep track of all your activities in an organized way – like Asana time tracking reports.
Asana time tracking reports can be a game changer for any business, especially if you’re looking to manage multiple projects, teams, and tasks. Today we’re going to dive into what a time tracking report is, why you need it in Asana for managing your time, how to create one, and the best tools and apps for creating an Asana time tracking report.
What is a Time Tracking Report?
A time tracking report is a document or spreadsheet that contains data about the time spent working on specific tasks by individuals. This is to track how much time you spend on different projects and tasks and where your team may be falling behind schedule or not meeting deadlines. This can help inform decisions about future scheduling and budgeting.
Despite some similarities, a time tracking report differs from a timesheet. A timesheet summarizes hours worked, while a time tracking report is more concerned with the details and tasks completed during that time.
What Does a Time Tracking Report Have?
A time tracking report usually contains the following information:
- Task Name or ID
- Project Name or ID
- Person Responsible for Task
- Start Time and End Time of Task
- Total Hours Spent on Task -Status of the Task (Completed, In Progress, Not Started)
This data is typically aggregated into a spreadsheet to provide an overview of progress across multiple tasks over time. The ability to track this data helps you understand how your team is performing and where changes need to be made to improve efficiency and time management. It also gives insights into which areas may need additional resources or attention.
An advanced time tracking report also offers different views of the data, such as time spent by a particular team member or activity. This helps identify patterns in how people are working and opportunities for improvement.
Why Need a Time Tracking Report in Asana for Managing Time?
Asana is a potent tool for project and task management. It helps teams stay organized, track progress, assign tasks, and more. In addition to many handy project management tools, Asana offers time-tracking and reporting functionalities.
Now let’s discuss why you need a time tracking report.
Time tracking reports in Asana provide a complete overview of how your team spends their time. This information is invaluable for ensuring everyone is on the same page and working towards the same goals. With this data, you can easily spot areas where someone may take too long to complete tasks or identify potential bottlenecks in your workflow.
As a project manager, you want to ensure that all resources are used efficiently. A time tracking report in Asana can help you identify areas where resources are over or underutilized and take steps to correct the situation. You can quickly use the insights to:
- Reallocate resources
- Improve processes
- Implement training programs
- Increase productivity
Higher Return on Investment
Time tracking reports are essential for maximizing your team’s productivity and ensuring you get a good return on investment. With detailed visibility into how your resources are being used, you can quickly identify any inefficiencies and make changes to increase your ROI.
Improved Work Efficiency
Your employees can see the time reports and use them to improve their work. They can identify areas where they can save time and measure their performance against others. This information helps your team stay on top of tasks, ensuring everything is completed on time.
Once you implement time tracking reports, you will no longer have to guess the amount of time spent on a task or project. You can use this data to bill your clients and customers accurately for your services. This makes it easy to track how much money is coming in and helps prevent discrepancies between invoices and payments. Clients will also like this approach since they know precisely how much they pay for each task.
Identifying Priority Tasks
While working on multiple projects simultaneously, prioritization becomes essential. A time tracking report helps you identify the most important tasks and what needs to be done first. This way, your team can focus their energy on the tasks that are more likely to yield a better return on investment.
Transparency can help increase accountability and trust in the workplace. A time tracking report helps ensure that everyone is performing as expected, encouraging team members to work together to meet deadlines and complete tasks on time. As tracking data is available in real-time, it’s easy to identify and address issues before they become more significant problems.
Better Project Management
With time tracking reports, you can quickly identify which projects are taking up the most time and resources. This allows you to adjust priorities accordingly and make more informed decisions about allocating your team’s resources for maximum efficiency. Data-driven decision-making helps you ensure that the most critical projects are completed on time and within budget.
Better Resource Planning
Time tracking reports can also help you plan resources more effectively. By knowing how much time people spend on specific tasks and projects, you’ll be able to assign the correct number of people with the right skills for each job. This will ensure that tasks are completed quickly and efficiently without overloading anyone or wasting time.
Data-driven Performance Evaluation
Time tracking reports can also provide a great way to evaluate team and individual performance. With this data, you can easily see how much time each team member spends on various tasks and projects. This allows managers to make more informed decisions about who should be assigned which duties and if they’re working efficiently or not.
How to Create an Asana Time Tracking Report?
Asana provides built-in time tracking features for its Business and Enterprise customers. It allows users to get an accurate estimate of how long it will take to complete tasks and easily record the actual time spent, making it easier to stay on top of workloads and resources.
You can either manually track time or let Asana automatically calculate the total amount of actual time with its logging feature. There’s also the ability to generate reports showing how much time was spent on each task and sort estimated times using custom fields. This fantastic tool helps make project forecasting and budgeting more efficient and accurate for any business.
Here’s a step-by-step walkthrough on how to create an Asana time tracking report:
Step 1: Enable Time Tracking
You must first enable time tracking in Asana. You can do so by clicking the “Customize” icon at the top right of your screen and selecting “Time Tracking” from the drop-down list.
Step 2: Estimated vs. Actual Time
Once enabled, you can start tracking the estimated and actual time spent on tasks. To do this, select a task from your list and click the “Time” tab in the right-hand panel.
This will show you two fields; one for entering an estimated amount of time for completion (in hours or minutes) and another field to enter the actual amount of time it took to complete that same task (also in hours or minutes). You can also add any notes related to these times if needed.
The estimated time is calculated by Asana and can be adjusted at any time. The actual time will be tracked based on the amount of work done in that task, so you’ll need to manually enter it each time or enable automatic logging.
Step 3: Create Time Report
Once you’ve entered the estimated and actual time spent on tasks, you can start creating a time tracking report. To do this, click “Reports” in the top navigation bar and select “Time Tracking Report” from the drop-down list.
This will open up a window with several options for customizing your report. You can choose which team members to include in the report, what date range to cover (either by month or week), and which tasks and projects to include.
You can also adjust how data is displayed on the report; for example, you can view the data by person, task, or project. Here are some of the options Asana natively allows for generating a time tracking report:
- Estimated time for individual assignee
- Estimated time for a group of assignees
- Total actual time for a task or group of tasks
- Total actual time as specified by your custom field configurations
You can edit the X-axis and Y-axis of the report to customize it further. You can also choose from the sum or average of the logged time data.
Once you’re done customizing, click “Create Report” to generate your time tracking report. It should appear in a new window with all the data you need.
Best Tools and Apps for Asana Time Tracking Report
Although Asana natively offers some time tracking and reporting features with business editions, a few third-party tools and apps help you make the most of Asana time tracking reports. Also, you will need these tools for time management when using an entry-level version of Asana.
Here are some top-rated apps for creating an Asana time tracking report.
1. Day.io – Best App for Making an Asana Time Tracking Report
Day.io is the best overall app for creating Asana time-tracking reports. The app has over 300,000 happy customers. You will get real-time updates on the activities of your employees, and you can monitor every action they report through the control panel.
With Day.io, you get detailed timesheet reports, project reports by location, and individual, and group summary reports – all of which are created quickly and easily.
- Time reports for individual users and selected groups of users
- Paid time off management
- Overtime and extra hours tracking
- Location-based time tracking
- Detailed data analysis and insights from time sheets
- Project cost and budget planning
- Real-time visibility of the task status and progress
- Cloud storage for historical data
- Automatic or manual timesheet approval
- Project tracking and management: Starts from $8 per user/month
- Time tracking and reporting: Starts from $5 per user/month
2. Monitask – Best Time Management App with Proof of Work for Remote Work Environment
Monitask is one of the most comprehensive and powerful business productivity tools available, with an all-in-one remote solution that includes project and task tracking, employee time tracking, app and website monitoring, and detailed time reports across platforms in summary form or more detail.
The all-inclusive features make Monitask one of the perfect tools for Asana users who need to keep their teams on track while measuring and improving performance. anywhere at any time!
- Complete project management and productivity tools
- Both project and task tracking
- Customized time reports
- Multi-device compatibility
- Monitoring of apps used by employers
- Individual productivity analysis for the specific time period
- Visual statistics and reporting
- Customized invoice generation for billing
- Cloud attendance system
- 10-day free trial with no requirement for a credit card
- Pro: $5.99 per user/month
- Business: $8.99 per user/month
- Enterprise: $19.99 per user/month
3. WebWork – Best For Visual Time Tracking Report
WebWork is an invaluable time-tracking and employee-monitoring tool for Asana users. Trusted by over 52,000 customers globally, it helps managers keep track of their team’s progress by providing timesheet reports, statistics, analytics, and exportable reports in formats such as CSV, XLS, and PDF.
This comprehensive solution provides the necessary visibility to ensure that teams stay on task while helping employers gain insight into how their teams work.
- Detailed statistics and analytics from the time reports to facilitate complete time management
- Exportable to various formats
- Individual and team productivity reports
- Time report breakdown by hours worked and amount earned
- Screenshot-based tracking with options for blurred or no screenshots
- Automatic invoice generation from time reports
- Billable and non-billable contracts management
- Task and project management tools
- 14-day free trial
- Basic: $4.99 per user/month
- Enterprise: Custom pricing and features
Wrap-Up: Asana Time Tracking Report
Asana is a top-rated project management platform, and having an Asana time tracking report can be invaluable when trying to manage your projects, teams, and tasks. It allows you to see where you’re falling behind schedule or could be more efficient with your time.
Creating a time-tracking report in Asana is easy with the help of tools like Day.io, which integrates with Asana to help you track and report on your time. You can also tweak your report to better suit your needs and goals.
Day.io offers a free 5-day trial, which is an excellent opportunity for you to try all the features without paying anything. Sign up for the free trial today and level up your Asana time tracking report.