As businesses increase in size and complexity, it is essential for them to have well-run human resources departments. However, this can be expensive and time consuming, particularly if your company is rapidly growing. Outsourcing human resources functions can be a cost-effective and efficient way to manage your staff.
By using software to address your HR needs, you can take advantage of the expertise of professionals without having to hire additional staff or manage their work yourself. This can allow you to focus on your core business activities and leave the day-to-day operations of your HR department to a third party.
In short, implementing software into your HR strategy can allow you to automate many of the tasks that are traditionally handled by human resources staff. This can save you significant time and money, and can greatly improve the efficiency of your HR department.
In this article, we will take a look at how taking advantage of cutting-edge software solutions can ensure that your HR department is operating as seamlessly as possible.
Let’s get started!
Outsourcing Human Resources Recruitment Benefits
One of the most important HR tasks is recruiting new staff. Software can help you by automating the process of posting jobs, screening applications, and conducting interviews. Research from Allegis Group has shown that up to 83% of employers believe that attracting and maintaining talent is a growing challenge.
Here are three ways implementing software into your recruiting efforts can make the process a little less stressful:
1. Applicant tracking system (ATS) An ATS is a software that helps you manage the recruitment process from start to finish. It stores all candidate data in one place, making it easy to track applications, resumes, interviews, and offers. It also allows you to automate email and SMS communications with candidates, making the process more efficient.
2. Candidate relationship management (CRM) CRM is a software system that helps you manage candidate relationships throughout the recruitment process. It stores all communication with candidates in one place, making it easy to track interactions, assess candidates, and make decisions. This is especially useful for larger organizations that receive a higher number of applications.
3. Social recruiting. Social recruiting is the process of finding candidates through social media platforms such as LinkedIn, Twitter, and Facebook. For example, there are many tools that allow you to search for candidates based on specific criteria, such as location, skills, and experience. There are also tools that allow you to track and analyze the performance of your social recruiting efforts.
Maintaining accurate employee records can be difficult and time-consuming, but software can make it much easier. By automating things like payroll, benefits administration, and performance tracking, you can save yourself a lot of hassle. Additionally, online HR tools can provide employees with secure access to their records from anywhere, anytime.
Here are some key benefits to using software to enhance your employee records management:
- Conveniently store all employee records in one place
- Automatically compile payroll data
- Easily generate reports on employee performance and history
By having all of your employee information accessible in a centralized location, you can make it much simpler to manage payroll data, track employee performance over time, and quickly generate reports when needed. Additionally, automating many of the tasks associated with compiling employee data can save you time and ensure accuracy.
Furthermore, software can help you take advantage of outsourcing by making it easier to connect with qualified HR professionals in other countries. By using online tools that allow you to screen candidates and manage the hiring process, you can find the best possible fit for your company while keeping costs down.
In essence, utilizing software solutions can help you streamline your HR operations, making it easier to manage employee records, connect with outsourcing partners, and make more informed decisions about your workforce.
Tracking Time and Timesheets
Tracking time can be a tedious and time-consuming process, but with the right software, it can be streamlined and simplified.
Day.io is an innovative software solution that offers many features that can help your business with tracking time and time sheets. Here are just some of the features we offer:
- Allow employees to clock in and out from any device or computer with internet access
- Generate invoices and reports on employee time usage
- Offer GPS tracking of employee time and activity
- Allow for the creation of custom timers and workflows to better suit your specific needs
Software like Day.io can automate the time tracking process by tracking employee hours worked and capturing screenshots of their computer screens at certain intervals. By having an accurate record of the time employees spend on specific tasks, businesses can ensure that they are getting the most value for their money.
Automated time tracking also helps to prevent time theft and fraud, as well as inaccurate timesheets — especially if your employees are working remotely. Overall, using software to manage employee time tracking can save your business time and money while also protecting you from potential fraud.
Ensuring that your payroll is processed correctly and on time is critical to the success of your business. Software can automate much of the process, including tracking hours worked, calculating wages, and issuing payments. This leaves you free to focus on harder or more pressing tasks.
Here are a few ways implementing easy-to-use software can help your business enact a more efficient and cost-saving payroll system:
- Eliminate or reduce the need for data entry clerks, who can easily make mistakes when keying in numbers
- Prevent errors that may occur when manually reconciling employee hours worked with pay rates and deductions
- Make it easy to generate reports on payroll activity, such as hours worked, wages paid, and taxes withheld
- Enable employees to access their own pay information online, making it simpler for them to verify their paychecks and submit corrections if needed
- Reduce the time it takes to process payroll by automating many of the tasks that are traditionally done manually
Furthermore, software can enhance your payroll process by providing features that allow you to:
- Track employee absences including sick days, vacation time, and personal days
- Generate paychecks and pay stubs
- Set up direct deposit for employees’ wages
- Process payroll taxes
In summary, taking advantage of software to automate your payroll can be an integral part of successfully outsourcing your human resources.
Training and Development
Software is also capable of expertly facilitating the training and development portion of your human resources strategy. Besides automating the onboarding process for new employees, software can also be used to create and manage employee training programs.
By automating the tracking and reporting of employee training progress, you can ensure that all employees are up to date on their required training. Additionally, online training modules can be easily created and deployed using software, which can help reduce training costs and improve employee retention.
Here are some of the most effective ways utilizing software can improve your employee training and development:
- Automated learning management systems can track employee progress and send reminders for key due dates.
- E-learning platforms make it easy to create and distribute custom training modules across a distributed workforce.
- Social learning networks allow employees to connect with one another and learn from each other’s experiences.
- Gamification techniques can be used to make learning more fun and engaging.
Each of these features can help you get the most out of your employee training and development budget, while also ensuring that your employees are properly trained and equipped to meet the challenges of the modern workplace.
Training and development is one of the most crucial aspects of human resources management, and it is important to find a software that can help you take care of it. There are many different software programs that offer training and development management features.
A few examples of these software programs include:
- Oracle HCM Cloud
- ADP Workforce Now
- Kronos Workforce Central
- SAP SuccessFactors Learning
Each of these software programs offer different features, so it is important to do your research and find the one that best suits your needs.
When looking for a software to outsource your HR, be sure to find one that has a comprehensive training and development module. This will allow you to easily track employee training and development progress, as well as manage and assign courses and training programs.
Outsource Human Resources: Moving Your Business Forward
Software can be instrumental in helping rapidly expanding businesses save time and money. By automating processes, including the finding and vetting of potential contractors, your business can outsource human resources with ease.
Plus, by taking advantage of online tools that specialize in matching businesses with qualified workers, you can ensure that your business is getting the most qualified help available.
In summary, software can help you outsource human resources by automating and managing the recruitment process, onboarding new employees, tracking employee performance, and providing payroll and benefits management. By utilizing these tools, businesses can focus on their core competencies while leaving the administrative tasks to the software.