Employee Time Clock: Why Your Team Needs It

Employee Time Clock: Why Your Team Needs It

In this day and age, tracking time manually using a pen and paper just isn’t efficient enough to keep track of your business — especially when you are trying to manage multiple projects at once! That’s why businesses should use an employee time clock to track the hours their employees are working.

a person laughing while having their employee time clock open

There are a number of benefits to using an employee time clock:

Increased accuracy and accountability — With an automated system in place, you can be sure that your employees are accurately recording the time they are spending on each task. This is especially important when it comes to billing clients or tracking project progress.

Easier payroll management — By tracking the hours your employees are working, you can more easily generate payroll reports and track employee overtime.

Increased productivity — When employees know that their time is being closely monitored, they are likely to work more efficiently and stay on task. This translates into the quality of your output and the efficiency of your fulfillment process.

Improved team communication — By tracking employee hours, you can see who is working the most (and least) and identify any potential bottlenecks in your workflow. This information can help you to improve communication within your team and optimize your workflow.

Overall, using an employee time tracker can help you to streamline your business operations and improve productivity. If you are looking for a more efficient way to track employee hours, keep reading to find out more about employee time clocks, or skip through the links to find specific information:

What Is An Employee Time Clock?

An employee time clock is a physical or digital device used to record the start and end of an employee’s work shift. They have been around since the early 1900s when they were first used in factories to track the number of hours employees worked.

Today, employee time trackers are used by businesses of all sizes to manage employee time and attendance. What’s more, there are now apps and software that can automatically track time and collate the data into reports.

a person using an employee time clock on their laptop

Every time clock app can be relied upon to track the time spent on certain tasks, but some include other features too, like GPS tracking for remote employees and time-off management.

Some of the main features that employee time management software offer are time tracking, attendance tracking, job costing, and invoicing. By automating these processes, business owners can save time and money.

With accurate time tracking, employers can ensure that their employees are working the correct number of hours and are being paid for the correct number of hours.

Time tracking also allows your team to become more effective, as it makes it easy to see which employees are working the most and which ones might need to be reassigned or given a raise.

Attendance tracking is another important feature of employee time clocks. By tracking employee attendance, employers can make sure that their employees are coming to work as scheduled and are not taking unauthorized days off. This can help employers save money by reducing the number of days that employees are paid for but do not actually work.

Job costing is another perk of using employee time trackers. By tracking the amount of time that employees spend on each job, business owners can more accurately calculate the cost of each job. This can help business owners make more informed decisions about which jobs to accept and which ones to turn down.

Invoicing is the final important feature of employee time trackers. By automatically creating invoices for each job, business owners can save time on billing. This can help business owners focus on their core business activities and leave the billing to the experts.

How Employee Time Clocks Work

The way employee time tracking apps work is fairly simple. First, managers or team leaders create shifts for their employees. These shifts then get assigned to certain employees, and the employee clock in/out app will track when they start and stop working.

This data can then be used to generate reports on how many hours each employee worked over a given time period, as well as which employees were working during which shifts. Time reports can show you where your team is being the most and least productive.

a person using an employee time clock on their phone and laptop

To make the most of your employee time clock app, it’s important to create a culture where using the time clock is seen as mandatory and necessary for tracking hours worked. You can also incentivize employees to use the time clock by offering rewards for those who clock in and out on time most often.

Benefits of Using An Employee Time Clock

When it comes to time tracking in a professional setting, there are a few options businesses have. One option is time tracking through pen and paper timesheets. Another option is using an online time clock system.

Both methods have their pros and cons, but when it comes down to it, the online employee time management platform is the better option for businesses. Here are four reasons why:


One of the biggest benefits of using an online employee time clock is accuracy. With pen and paper timesheets, there is always the potential for human error. Employees can forget to write down their hours, or they may accidentally schedule clashing tasks.

With an online time clock, all of the hours employees work are automatically tracked and recorded. This eliminates any potential for human error and ensures that payroll is always accurate. It also allows you to see exactly who is contributing their best work to the team, after which you can reward them accordingly.


Another benefit of using an online employee time tracker is convenience. Employees can access their time clock from any computer or device with internet access. This means they can track their hours from anywhere, at any time. This is especially helpful for employees who work remotely or who have variable work schedules.


An online employee time clock also offers increased security for businesses. All of the data entered into the time clock is encrypted, which means that it is protected from hackers and other online threats. This helps to keep business data safe and secure.


Finally, using an online employee time management software is often more cost-effective than other methods of time tracking. There are a number of online time clock systems available, and most are affordable and easy to use. This makes it easy for businesses to track employee hours without spending a lot of money.

two people walking together

How An Employee Time Clock Improves Your Business

With all of the benefits that employee time clocks offer, there are many ways that your business can improve from using one. For example, the reports that time clock apps create can help your team to improve their productivity.

Other ways that time clock apps can improve your business are:

1. They help to ensure that employees are working the correct number of hours. This is beneficial because it can help to keep your team on track with their budget, and it can also help to avoid any penalties that may be incurred due to too many or too few hours worked.

2. Time clock apps can help to prevent employee theft, as employees are aware that their time clock activity is being tracked, thereby deterring them from stealing company time.

3. Employee time clocks create a more accurate record of employee hours worked. Such information can be helpful when it comes to creating payroll, tracking sick days, and evaluating employee effectiveness.

4. Time clock apps can help to improve employee morale. This is because employees often appreciate knowing that their time clock activity is being tracked, as it can help to ensure that they are staying on track with their work schedule.

5. Time trackers can help to improve communication within your team. When reports are shared with employees, the data can help them to better understand how their work impacts the overall team output.

6. Time clock apps can help to improve employee accountability. When employees are aware that their time clock activity is being tracked, they may be more likely to stick to their work schedule.

two people looking at an employee time clock on their laptop

There are many ways that an employee time clock can benefit your business. Not only can it help to improve productivity and communication, but it can also help to deter theft and create a more accurate record of employee hours worked.

If you are looking for a way to improve your team’s performance, then an employee time clock may be just the solution that you are looking for!

Finding the Right Employee Time Clock for Your Business

Ready to reap all the benefits of implementing an employee time clock app? Your next step is to choose the right one for your business. But with so many different types and features, how can you make sure you’re picking the best one?

Here are a few tips:

  • Think about what features are important to you. Do you need an app that can track overtime or one that can interface with your payroll system? Does it need to have a GPS time tracking feature?
  • Consider your budget. Some apps are free, while others have a monthly fee. Look at what you’re getting for your money.
  • Do some research. Read reviews, compare different apps, and ask other business owners for recommendations.

Once you’ve found an employee time clock app that meets your needs, it’s time to roll it out to your team. Here are a few tips for getting your team on board:

  • Train everyone on how to use the app. This includes both employees and managers.
  • Make sure the app is easy to use. If it’s not, employees will likely find ways to avoid using it, which defeats the purpose.
  • Encourage employees to use the app. Remind them that it’s there to help them track their time and make sure they’re getting paid correctly.

An employee time clock app can be a great way for your business to improve efficiency and accuracy when it comes to tracking employee hours. By choosing the right app and training your team on how to use it, you’ll be able to enjoy all the benefits an employee time clock can provide.

person using an employee time clock on their laptop

Bottom Line

For businesses that want to improve their productivity, company culture, and output quality, using an employee time clock — in particular, an app — is an excellent way to go. Not only do employee time clock apps point out inefficiencies, but they also minimize the chores of manual time tracking and payroll.

If you are looking for a time clock app that is budget-friendly, convenient, and easy to use, look no further than Day.io. The Day.io app offers a free trial for businesses wanting to test its features. After that, subscriptions begin at $89 per month depending on the number of employees you are registering.

Day.io implements several anti-fraud strategies in order to ensure that no time theft occurs and no information breaches take place. For example, the app uses three different methods of verification — face ID, location tracking, and date and time verification.

Not only that, but Day.io gives businesses the means to easily view time tracking data in the form of useful reports that can be exported later. With friendly customer support, handy integrations with other tools, and an aesthetic design, Day.io is the perfect employee time clock for your company!