We’ve all heard the old adage: time is money. It’s thus clearly important to make sure company time is tracked meticulously. However, time tracking can be a tedious process for employees and employers alike. Though there are selections of every kind of time tracker available, which one is the right fit for your company?
Choosing the right time tracker for your company can be a difficult decision. There are many different options, each with its pros and cons, and it can take some time to find out which one will work best for you.
If you are unsure which time tracker to choose, read on to find more information about which tools will fulfill your individual needs.
How to Choose the Best Timer for Your Business Needs
To choose a time tracker that is best suited for your company, you need to consider the following factors:
The Size of Your Company
Consider the size of your company when choosing a time tracker as certain tools offer more features than others. For example, suppose you have just started your company and currently employ one or two employees. In that case, it probably isn’t necessary to invest in an expensive tool that offers many advanced features.
However, even though the price may be lower for other types of software, they still offer the essential features that you need to track time and generate reports.
No matter what type of software you choose, it’s crucial to consider customer support as a factor in your decision. For example, customer service is critical for solving technical difficulties or answering questions about costs and billing associated with choosing a timer. It’s also important to have a customer service team available 24/7 in case of an emergency.
The Years the Company Has Been in Business
When choosing a time tracker, consider the company’s experience and longevity in the market. The more years an organization has been in business, the more likely they are to offer reliable customer support, updates, and new features for their software.
In addition, their representatives tend to know what works and what doesn’t, which can be extremely helpful for time tracking.
Easy to Use
The time tracker you choose should be easy to use and intuitive to learn. Employees who will be using a timer should have no trouble understanding how to use it. However, if your employees need training before they can begin using the software, you might not want to choose that type of time tracker for your company.
All of the tools offered should include security measures such as two-factor authentication and password protection that ensure your data is safe at all times. An example could be the facial and voice recognition of Day.io.
Ability to Integrate With Existing Systems
It’s helpful if the timer you choose can easily integrate with existing software your company is already using. This will save you time and money in the long run. It can also help your workflow efficiency by tracking time with ease and managing tasks from one central location.
The Type of Devices Your Employees Use
Employees’ devices should also be considered because some software has different versions compatible with specific devices. For example, if your employees will be using mobile devices to track time, then you’ll want a timer that can work on these types of devices.
The Type of Work That Is Done at Your Company
When choosing a time tracker, it’s crucial to consider the type of work done at your company. It can be beneficial for the software you choose to track time for various types of work done at your company. For example, some timers offer features such as tagging to make it easier to see where time is being spent on specific projects or tasks.
How Much Money Do You Want to Spend on a Timer
Lastly, your budget can help you decide on the right time tracker for your needs. The most expensive timers usually offer more features geared towards larger businesses. However, several affordable time trackers still provide all the essential features you need.
Once you have considered these factors, you will be ready to decide which timer is best for you.
What Are the Different Time Tracking Solutions in the Market Today?
There are a wide variety of different time trackers available in the market to meet your unique business requirements. Though there are no one-size-fits-all solutions for this, here are some options you can consider:
Day.io is an online timer that helps you track your time and productivity. It’s great for freelancers and remote workers, as it provides you with a straightforward way to track your time without requiring a physical timer.
Key features include robust tracking, scheduling, and time off features, as well as advanced facial and voice recognition when an employee logs into their account (so there’s no need to remember passwords or type in your account information manually).
Day.io runs on iOS and Android devices, offering a free version that allows you to track up to five projects at once. It’s also customizable so that employees can edit the workday settings depending on their needs.
Harvest is a time tracking and invoicing solution popular among small businesses. It’s compact and allows you to track your time, bill clients for your work, and create reports that analyze how time has been spent. It even integrates with other apps such as Slack, Asana, and Trello.
Harvest offers a free plan and a $12 per month plan with unlimited seats and projects. However, it does not provide facial or voice recognition, and employees must enter their time into the system manually.
Hubstaff is another advanced online time tracking software that offers geofencing, employee monitoring, timesheets, and much more. It includes a mobile app to track your work on the go easily. Hubstaff is free to use for up to one user only but offers other premium plans that start at $7 per month.
The downside to Hubstaff is that, while it has an abundance features, it requires more knowledge and experience to operate. Said another way, it isn’t as user-friendly as other options on the market.
Quickbooks Time, previously known as Tsheets, is an online time tracking tool that is popular among businesses of all sizes. Easy to use, it offers a variety of features, such as the ability to create projects and tasks, track billable hours, and export data into various formats.
Tsheets also integrates with other apps such as Google Drive, Gusto, Asana, and Salesforce. The pricing plan of the solution starts at $20, with more than ten features included.
Clockify is a free time tracking software that is simple and offers new features like tracking time offline, creating reports, and exporting data into various formats. It can be accessed on computers and mobile devices.
Clockify integrates with many apps such as Asana, Trello, Slack, Google Drive, Zapier — to name a few. It also offers a simpler, free version, which can be downloaded as an extension on Chrome.
How to Set Up and Train Employees on How to Use Their New Timer
Once you have chosen the best time tracker for your company, set up and train employees to use their new timer. Here are some tips that can help:
Get Everyone Involved in Setting up the Software
Ensuring employee buy-in is crucial when choosing a time tracker. To do this, get everyone involved in setting up the software. By having everyone involved, employees will be more invested and motivated to use it correctly once they have been trained to do so.
Make Sure Your Timer Is Accessible
If you have remote workers or teams outside of an office environment, make sure your timer is accessible across all devices. This way, they can track time quickly and accurately no matter where they are.
Train Employees on How to Use the Timer Correctly
Once your timer is set up, it’s essential to train employees to use it correctly. This includes explaining how to generate reports, export data, and more. Employees should also be trained to navigate the software and use it efficiently and effectively. Their training could be in the form of online tutorials, manuals, or even face-to-face training.
Results From Using a Time Tracker
There are many benefits to using a time tracker in your company. Here are some ways that you can see results from having one:
Say you’ve noticed that project billing used to be a hassle but is now much more manageable. This is a sign that your time tracker is doing its job. When employees track their hours correctly, reports are generated quickly, and billing your clients fairly for all the work that has been completed becomes much easier.
Decreased Costs Related to Overtime Pay
If your company has employees who work overtime, you can decrease costs by using a time tracker.
Since it’s easy to track hours and generate reports with the software, managers can identify which projects require more or less labor than others. This means knowing who is working too much without constantly monitoring them throughout their shift and adjusting work schedules accordingly.
More Accurate Reporting
Time tracking also makes it simpler for your company to generate accurate and detailed reports. This way, you can track progress and measure results over time. For example, you will see which projects are progressing the fastest and where time is being wasted.
Time trackers help keep everyone accountable by ensuring that all hours worked are documented accurately. When your employees know what’s expected, they can focus on accomplishing tasks more quickly and efficiently without wasting any time.
Moreover, with accurate timesheets, managers can track how long it takes employees to perform specific tasks. This can help them better plan their work schedule and be more productive in the future, preventing issues with billing or deadlines when everything is documented accurately.
A time tracker can be helpful for any business, regardless of the size or industry. However, finding an affordable time tracker that works best for your specific needs is essential. By doing this research and choosing a timer based on the factors mentioned, you can ensure that you are using a time tracker that is right for you.